Faculty are responsible to submit accurate and complete attendance forms. These records are reviewed annually by state auditors. The following information and guidelines are provided to assist faculty in completing attendance and census documentation correctly:
Log into
WebAdvisormyBlueridge to officially record the student’s first day in class. Instructions entering attendance into
Web Attendance tracking in WebAdvisormyBlueRidge are located in Appendix A.
Auditors may randomly select courses and/or student to ensure that both faculty and students are actively participating online. Students who receive financial aid are held accountable to state and federal auditing procedures. Eligibility for student aid is contingent upon the student's class attendance/participation. To remain compliant with federal and state financial aid regulations, faculty must report students who stop attending class or stop participating to the Financial Aid office. BRCC uses the
WebAttendance Tracking system within
WebAdvisor to document student attendance.myBlueRidge to document student attendance.
These workflows are different for the beginning and end of the semester. Please use the bold headings and the Table of Contents to navigate to the process you need to follow.
You can watch a video of Attendance and Census reporting at https://www.youtube.com/watch?v=KQ-Av0Q9ExM
Table of Contents
Beginning of the Semester: Attendance Reporting
Beginning of the Semester: Census Reporting and No-Show Withdrawals
End of the Semester: Grade Reporting in MyBlueRidge
End of the Semester: Completing Required Agreements
Beginning of the Semester: Attendance Reporting
Log into MyBlueRidge.
Click the Faculty button.
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Select the class section for the current semester to record attendance. Note the census date for each course
Select the Attendance tab at the top.
Use the Select Date button to go to the first day that you want to record attendance.
Place a “P” on the date that the student was first “present” in the course. The first P will likely not be the same for every student. Use the table below to determine what “present” means for your course delivery mode:
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How to Record Student’s Initial Entry into the course by Section Delivery Method | |
Hybrid and Blended | Entry dates are required for both seated and online portions. For the online (time not specified) column, enter P on the date the student took the “Syllabus Confirmation Quiz.”For the seated column, enter P on the first date that the student was physically present. |
Online Asynchronous | Enter P on the date that the student completes the “Syllabus Confirmation Quiz.” |
Online Synchronous (online with required virtual meeting times) | Entry dates are required for both the synchronous and asynchronous portions of the course. Enter a P for the date the student completed the “Syllabus Confirmation Quiz” in the online portion, and enter a P on the meeting column for the date when the student first attended the virtual meeting. |
Traditional | Enter P the first day that the student is physically present in class. |
Continue to record attendance throughout the semester. Use P for present, A for absent, and L for late.
Do not record any attendance on an Inclement Weather or class canceled date. Follow our established procedures to complete an Inclement Weather form that details the assignment or other make-up activity that compensates for the missed class meeting date.
If you make a mistake with an attendance entry, don't panic. You can fix it yourself.
Go to the incorrect attendance entry
Click on the attendance entry to make the drop-down menu appear
Change the drop down option back to "Select Attendance"
Record a new entry for the correct date
Beginning of the Semester: Census Reporting and No-Show Withdrawals
Complete your census report the first business day after your census date.
By now, you should have already been marking students with P and A in your Attendance tab. (see Reporting Attendance steps)
If you have students who have completed an activity (assignment, discussion forum post, questionnaire) in MyCourses but not the “Syllabus Confirmation quiz,” use the date of their
completion of that activity to count them present by the census date and enter a P on the day it was completed. Print out/ save supporting documentation of their completion (student log, screenshot).
For college holidays, attendance is not available. If a student completes a “Syllabus Confirmation Quiz” on a college holiday, please record the P on the next available day.
Print out your Census Activity Report from MyCourses. The steps to complete this report are below:
Click into your course and click on the settings wheel in the upper right corner of the page.
From the settings menu, click Reports and then select “Activity Report.”
Locate and select “Syllabus Confirmation Quiz” from your list of activities.
Click on the “Attempts” link.
Select “all enrolled users who have, or have not, attempted the quiz” from the top report option. This will give you the full roster for your course.
Click the last name link to alphabetize last name A-Z. (image below)
Click Control-P to “print the report.”
When the print dialog box appears, change your Destination option to “Save as PDF.”
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Save the PDF for your records. Then print out each report. If you are an adjunct instructor who teaches only online and does not regularly come to a Blue Ridge campus, you do not need to print.
Review the report.
If there are any enrolled students who did not complete the Syllabus Confirmation Quiz but did complete another activity in the course by midnight on the census day, make a note of it on the print and print out a screenshot or report that verifies completion. Note: Viewing does not count as completion.
If your course contains multiple sections not already separated into groups, use a highlighter or other notation to separate students out into different sections.
Send printed reports to Jane Ellis in TEDC 327C. Adjunct, online-only instructors can email reports and supporting documentation to Jane Ellis at jb_ellis@blueridge.edu.
Once you have completed your Census report from MyCourses, click on the Census tab in MyBlueRidge.
Select the “Never Attended” box for any student who has not completed the syllabus confirmation quiz by the census date or who has not attended class in person (hybrid/blended) courses. Then, complete the Maxient withdrawal form to have them removed from the course.
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NEW STEP: Under the Census tab, certify your attendance. Your MyBlueRidge roster will note that attendance has been certified. This is your final step in census reporting.
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End of the Semester: Grade Reporting in MyBlueRidge
Log in to MyBlueRidge.
Select the Faculty link.
Select the Course/section.
Select the Grading Tab.
Select Final Grade.
Input A, B, C, D, F, or I
A Last Date of Attendance (LDA) is required and should only be entered for students receiving a grade of "F" or "W” (Withdrawal)
"I" (Incomplete) grades for students have an Expiration Date of [one year from date grades are due]
Do not select NS, as this is only done at census reporting time.
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End of the Semester: Completing Required Agreements
Please complete required agreements after your final grades are added to MyBlueRidge. If you are only teaching first eight-week classes, complete the required agreements after your first eight week grades are posted.
Once you have completed entering grades for all classes, please follow the steps below to complete the Certification Agreement:
Log in to MyBlueRidge.
Select your User Name in the blue banner, at the top right of the screen.
Select Required Agreements.
Select the current semester under “Agreement Period.”
Click the View link.
Select Accept. You do not need to print.
Each roster lists a specific census date; this date may vary from course to course depending on the start date and the length of the course. Faculty must report census attendance for each class at the beginning of the semester in WebAdvisormyBlueRidge. The first day of attendance is indicated by using E P to represent the student has entered the course. Faculty are expected to report student attendance and meet the census reporting deadline accurately and completely. State funding is computed from the information on rosters and the information reported is subject to audit. Students who never attend or participate online in a class should be marked as No Show in the Web Attendance tracking system by checking the No Show box Never Attended (No Shows). The Never Attended box is in the Grading > Final Grade tab. ; if the No Show box is checked, the instructor should officially withdraw the student from the roster using the Maxient withdrawal form or Colleague (Datatel). Within Colleague a grade of NS should be entered with no entry for the LDA. Online participation includes completing some activity (census activity, discussion forum, or any graded assignment), and not simply viewing the course site.Child pages (Children Display)