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Procedure for Withdrawing Students

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  1. CENSUS REPORT:
    When a student is to be withdrawn from course for not meeting the Census Date:
    1. Acceptable evidence of academic attendance online:
      1. student submission of an academic assignment
      2. student submission of an exam
      3. documented student participation in an interactive tutorial or computer-assisted instruction
      4. discussion forum posting
      5. posting by the student showing participation in an online study group
      6. an e-mail from the student or other documentation showing that the student-initiated contact with a faculty member to ask a question about the academic subject studied in the course.
    2. Recording Web Attendance:
      If you need help with the items below, visit Tutorial: Using WebAdvisor
      1. FIRST DAY of ATTENDANCE
        The first day of attendance is indicated by using E to represent the student has entered the course.
        1. The E goes on the first day the student enters the class (being seated, or online).
        2. For hybrid classes: 
          • The E goes on the first day the student is sitting in your classroom.
          • For the distance learning (online) portion, the E should match the first day the student completed the first LMS activity or assignment.
          • Both portions of WebAttendance should receive E's.
        3. For fully online classes: The E goes on the first day the student completed their first assignment (see Section A.a).
          • If the fully online class has two portions (both lab and lecture) then the E will automatically populate to the second portion.
          • Online participation includes completing an activity (census activity, discussion forum, or any graded assignment), and not simply viewing the course site.
      2. NO-SHOWS:
        • Be sure to mark no-shows in a timely manner (by checking the No Show box next to the student name). Remember, students have up to the census date to "enter" the class before being withdrawn.
        • if the No Show box is checked, the instructor should officially withdraw the student from the roster using Colleague (Datatel).
          • (adjuncts ask your chair/dean for help).
        • Within Colleague a grade of NS should be entered with no entry for the LDA.
      3. FIRST DAY is LAST DAY
        • If a student is in class the first day, and then that is also their last day, the marking would be EL.
      4. Withdrawing anytime in the Semester
        • If a student is withdrawn at any time during the semester, please be sure the L is placed under the appropriate date in WebAttendance and the student is withdrawn in Colleague as well (adjuncts, please ask your chair/dean for help).
    3. Unenrolling Student from Online Course Priot or For Census:
      1. Withdraw the student in Colleague (adjuncts ask your chair/dean for help).
      2. Visit the LMS Tutorial: Unenroll Prior to or For Census
  2. Withdrawing a student AFTER Census
    1. Withdraw the student in Colleague (adjuncts ask your chair/dean for help).
    2. Follow the process listed the LMS Tutorial: Suspend with No Student Role
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