Faculty are responsible to submit accurate and complete attendance forms. These records are reviewed annually by state auditors. The following information and guidelines are provided to assist faculty in completing attendance and census documentation correctly:
- Log into WebAdvisor to officially record the student’s first day in class. Instructions entering attendance into Web Attendance tracking in WebAdvisor are located in Appendix A.
- Auditors may randomly select courses and/or student to ensure that both faculty and students are actively participating online. Students who receive financial aid are held accountable to state and federal auditing procedures. Eligibility for student aid is contingent upon the student's class attendance/participation. To remain compliant with federal and state financial aid regulations, faculty must report students who stop attending class or stop participating to the Financial Aid office. BRCC uses the Web Attendance Tracking system within WebAdvisor to document student attendance.
Each roster lists a specific census date; this date may vary from course to course depending on the start date and the length of the course. Faculty must report census attendance for each class at the beginning of the semester in WebAdvisor. The first day of attendance is indicated by using E to represent the student has entered the course. Faculty are expected to report student attendance and meet the census reporting deadline accurately and completely. State funding is computed from the information on rosters and the information reported is subject to audit. Students who never attend or participate online in a class should be marked as No Show in the Web Attendance tracking system by checking the No Show box; if the No Show box is checked, the instructor should officially withdraw the student from the roster using Colleague (Datatel). Within Colleague a grade of NS should be entered with no entry for the LDA. Online participation includes completing some activity (census activity, discussion forum, or any graded assignment), and not simply viewing the course site.