1.1.1 Policy Development, Maintenance, and Access

Policy Tracking	Date
Approved	July 10, 2023
Revised	May 22, 2023
Reviewed	May 22, 2023

Policy Approval: All policies and amendments thereto are approved by the Board of Trustees and procedures are approved by the President. In this manual, policies are defined by having a one decimal numbering system (e.g., 1.2) and supporting procedures are designated by having a two decimal numbering system (e.g., 1.2.3).
Policy Development:
1. Proposed additions, deletions, and modifications to the Policies and Procedures Manual may be initiated in any of the following ways:
  1. By the Board of Trustees
  2. By the President or a Vice President
  3. By a standing committee or ad hoc committee of the College
  4. By any Blue Ridge Community College employee submitted to his/her Vice President through his/her immediate supervisor and/or dean
  5. By the Student Government Association as a body or by any student submitted through the SGA or through his or her advisor or instructor who shall forward such proposals to the Senior Leadership Team.
2. The person or group (e.g., committee) must submit a Policy and Procedure Update Request Form to the Office of the President. Prior to submission, the person or group initiating the change will be asked to complete the following steps (with assistance from Institutional Advancement staff, if needed):
  1. Research current Blue Ridge Community College policies and procedures that would be impacted;
  2. Involve Blue Ridge Community College personnel from divisions and/or departments that would be impacted;
  3. Research and document, with sources, similar policies and procedures from other North Carolina Community Colleges; and,
  4. Present findings as well as draft language for proposed policy and/or procedure change.
3. The Director of Planning, Research & Institutional Effectiveness will verify and conduct additional research, as needed, refer to state and federal regulations which could impact the change, and ensure verbiage is consistent with existing policies and procedures. The person or group initiating the change will be included at all times regarding any edits of the proposed change.
4. The final draft of the proposed change will be posted for review one week prior to the next scheduled President's Council meeting and the proposed change will be placed on the President's Council meeting agenda.
5. The person or group initiating the change will be invited to present the proposed change before the President’s Council and address questions and/or concerns.
6. The President's Council will determine if the proposed change should be recommended, not recommended, or delayed to a later date pending further research. If necessary, President's Council can use the Moodle discussion forum for additional discussion.
7. All policies and amendments thereto are approved by the Board of Trustees and procedures are approved by the President.
8. Approved additions, deletions, or modifications will be made part of the Policies and Procedures Manual, student catalog, College Web page, or other applicable publication.
Maintenance: The Director of Planning, Research & Institutional Effectiveness is responsible for the maintenance and currency of the Blue Ridge Community College Policies and Procedures Manual. Changes to the Manual will be immediately posted online. Changes become effective as dated and supersede all other policies, rules, regulations, and commitments approved by the Trustees of Blue Ridge Community College and the President.
Employee access: An electronic version of the Policies and Procedures Manual is provided on the College’s Web site (Intranet).