3.3.3 Non-Renewal of Appointment for Full-time Employees

Policy TrackingDate
RevisedMay 13, 2019
ReviewedApril 23, 2021


  1. Non-renewal means the decision not to offer a new contract at the end of the current contract period.
  2. Impermissible Grounds means the use of the employee's race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, pregnancy, age, disability, genetic information, political affiliation, veteran’s status, or other protected class in accordance with all applicable federal, state and local laws; or if the decision is otherwise a violation of state or federal law.

    At leastten(10) business days priorto the end of the contract period, the President or designee will notify, via hand-delivery, certified mail and/or campus email, any employee who will not be offered a new employment contract. The College may non-renew the employee’s contract for any reason that is not based on Impermissible Grounds. The failure of the College to provide notice of non-renewal prior to the expiration of anycontract does not entitle the employee to a newcontract.

    The employee has the right to appeal the President’s decision to the Board of Trustees as outlined inPolicy 3.11.3– Right of Appeal provided, however, the Board of Trustees will only hear and consider an employee’s appeal if the employee is alleging that the non-renewal is based on Impermissible Grounds.

    If an employee continues working beyond the term of any contract and the College and employee have not entered into a new or extended contract, the employee shall become an at-will employee and the College or employee may terminate the employment relationship at any time subject to any state or federal laws.


    Any employee who does not wish to be nominated for re-employment appointmentshould notify the appropriate Vice President in writing at leastthirty(30) calendar dayspriorto the expiration of the currentcontract.

    In cases where, in lieu of disciplinary action and dismissal, and the employee offers to unilaterally resign, the President may exercise discretion in accepting the resignation or may continue with the disciplinary and dismissal process.

Blue Ridge Community College Policies and Procedures Manual