5.3.1 Facsimile Signatures

A signature stamp or digitally produced facsimile signature may be used in signing checks only in accordance with the following procedures of the State Board of Community Colleges and the restrictions imposed by G.S. 115D-58.8.
The disbursement of funds shall be made only on checks signed by at least two employees or Board members of the College who have been designated by the Board of Trustees for that purpose. Prior to the use of any device to sign checks, the Board of Trustees shall pass a resolution authorizing the use of such device. The resolution shall designate a particular employee of the college to have custody of this stamp.
The President may execute, or cause to be executed, instruments of payment, official orders, proclamations, resolutions, contracts, and other official documents with a facsimile signature in lieu of a manual signature. When utilized, a facsimile signature has the same legal effect as a manual signature.

The following table represents the documents, which may be executed by facsimile signatures:

Documents	Signatures	Custodian
Software Licenses Personnel Contracts Appointment Letters Service Agreements Instructional Agreements Cooperative Agency Agreements	President President President President President President	Chief Information Officer Human Resources Director Human Resources Director Chief Financial Officer Chief Academic Officer President’s Executive Secretary and Chief Financial Officer
Depository withdrawals	Chief Financial Officer	Director of Finance
Financial Reports	President, Chairperson of Board of Trustees, and/or Chief Financial Officer	Chief Financial Officer
Board and Presidential Correspondence	President and Chairperson of Board of Trustees	President’s Executive Secretary

Original (official) copies of all documents not presented above, shall bear an original, manually subscribed signature of the authorized signatory.