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5.16.1 Procurement Cards (P-Cards)

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Policy TrackingDate
RevisedFebruary 15, 2016

  1. The Chief Financial Officer or his/her designee is responsible for the issuance, accounting, monitoring, and retrieval of College purchasing cards as well as ensuring compliance with the purchase card policy.
  2. Specific authorized personnel may participate in the College Procurement Card program.
  3. The purchasing card will be used solely for the purchase of goods and services for the official business of the College.
  4. The cardholder issued the card is responsible for its protection and custody and shall immediately notify the Chief Financial Officer or his/her designee if the card is lost or stolen.
  5. Cardholders must immediately surrender the card upon termination of employment.
  6. Cardholders issued a purchasing card are required to adhere to the guidelines outlined in Appendix A of the Purchasing Manual posted on the College’s SharePoint intranet.
  7. Failure to comply with this policy may result in disciplinary action.

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